May 2024 Monthly Reminders

Accountability & Assessment

• Review preview Class of 2023 CCMR Verifier report (May/June)
• Submit appropriate testing score codes at the end of testing windows
• Share Early Results Data files with appropriate staff
• Ensure parents have access to the Cambium Parent Portal through either Single Sign On in the Student Information System or unique Cambium Parent Portal codes

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines
• Establish and post summer Central Office hours
• Gun-free schools report available on eGrants
• Review, set, and communicate credit by examination dates
• Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d))
• Solicit input from district/campus committees regarding number and length of written reports required (TEC§11.164)
• Review Graduation Program on Student Expression and review related policies
• Principal surveys to evaluate educator preparation programs open for principals or their designees
• *Hire staff in accordance with district policy & procedure (as needed)
• Update AskTED

Federal and State Programs

• Complete local evaluations for Federal Programs and State Comp Ed
• Continue budget process
• Final opportunity to amend the current year ESSA Consolidated application
• Parent Engagement review processes for Title I, Part A required activities: PFE policies/School-Parent Compacts
• Update AskTED to reflect any campus changes
• Districts continue outreach to private schools for equitable services participation in 2024-2025
• Review/implement district/campus improvement plans in accordance with the district planning process (TEC§11.251) (ESSA§1112, 1114)
• 2024-2025 SC5003 Formula Grants Consolidated Schedule opens (one schedule applicable to ESSA, Perkins, & IDEA-B)
• Ensure 2024-2025 Supplement, Not Supplant (SNS) Methodology or Statement of Exemption in place and signed by superintendent before the 2024-2025 budget is adopted by the board

Finance

• Review student attendance figures as compared to prior year and budget projections
• Check ESC Commitment System to select all services
• Recapture payment due for districts selecting the monthly payment option
• Indirect Cost Rate Certification due in TEAL GFFC
• If July 1st FY, hold board discussion of property values and funding prior to budget adoption to comply with School FIRST Indicator – recommend including an agenda item to document discussion was held
• Bank Depository Bid and/or Extension to Contract; determine if contract can be extended (only 3 two-year extensions are allowed) or if bids/proposals will be solicited; contact the Depository Bank to determine if they are offering an extension to the contract; may be exempt if addressed in your DOI Plan; (https://tea.texas.gov/finance-and-grants/financial-compliance/depository-contracts-for-school- districts)for TEA guidance & required forms
• Sales Tax Report for student activity fundraisers and other sales due - see here for more information https://comptroller.texas.gov/taxes/publications/94-183.php
• Submit request for Additional State Aid for Ad Valorem Tax Credit each year for which the tax credit is due (Chapter 313), if applicable
• Submit tax information for Tax Increment Reinvestment Zones (Chapter 311), if applicable
• Print and review TEA SOF and Payment Ledgers for Current and Prior school years
• Collect and review time and effort certifications each month for staff required to complete Periodic Activity Report - Finance should post adjusting journal entries (as appropriate)
• Chapter 49 districts - TEA notifies districts that are delinquent in recapture payments for a prior year as the result of updates to Cost of Recapture Report made at final settle-up of the balance due. Check date balance due must be paid by. For districts selecting monthly payment option, the fourth payment is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4. Balances are due for recapture payments owed by districts for a prior year based on notices provided to districts on May 1. Balances are due for recapture payments owed by districts with local revenue in excess of entitlement for the current year based on the notices provided to districts on May 15

Food and Nutrition

• May 1 - TDA to approve all FSMC New Contract and Renewal submissions
  
  • SFSP renewal application deadline
• May 3 - School Lunch Hero Day
• May 31 - Provision 2 application deadline
  
  • SSO Site application or renewal deadline

School Board

• May Elections (BBB Legal) (TEC§3.004-3.005)
  
  • *Canvass Trustee election results (TEC§67.003A)
  • *Reorganize Board of Trustees (TEC§11.061C)
  • Local orientation for new Trustees
  • Update AskTED with changes in Board membership
  • Train new Trustees in the superintendent evaluation instrument and process
  • Statement of Office and Oath of Office for all new Trustees
• *Review/amend Student Code of Conduct (TEC§37.105)
• Formative superintendent evaluation
• Discuss preliminary budget/budget workshops
• *Board discussion of property values and funding lag for July 1st FY
• Approve waivers as needed
• Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines

Special Education

• 2024-2025 Special Education Consolidated Grant Planning Amounts Released
• 2023-2024 High-Cost Eligibility Application (Optional fund source) due to TEA late April or early May
  2024-2025 SC5003 Formula Grants Consolidated Schedule opens (one schedule application to ESSA,
• Perkins, & IDEA-B); (must be submitted for the 2024-2025 Special Education Consolidated Grant Application (Federal) to be accessible)
• 2024-2025 Special Education Consolidated Applicant Designation Form (ADC) (Federal) opens (must be submitted for the 2024-2025 Special Education Consolidated Grant Application (Federal) to be accessible)
• 2024-2025 Special Education Consolidated Grant Application (Federal) opens in May or June
• Begin discussions with Private non-profit locations for proportionate share services and confirm written affirmation of consultation
• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
• 2023-2024 SPPI-11 (Timely Initial Evaluation Child Find) and SPPI-12 (Early Childhood Transition) data collection via Child Find Collection in TSDS can be completed beginning in mind-May

Texas Student Data System (TSDS) / PEIMS

• ECDS PK ready of users to complete - May 2
• Child Find ready for users to complete - May 20
• RF Tracker ready for users to complete - May 20
• SELA ready for users to complete - May 20
• TSDS PEIMS Summer ready for users to complete, approve, and accept submissions - May 20
• Private Prekindergarten application deadline for BPD (Business Partner Directory) Org Number - May 30