July 2023 Monthly Reminders

For more information: Crissy Haynie, (903) 988-6762

For more information: Jim Moore, (903) 988-6834

For more information: Jim Moore, (903) 988-6834

For more information: Viki Sparks, (903) 988-6840

Submission to TEA: Mid-July (date fluctuates per PEIMS data submission). Districts and charters receiving more than $750,000 in State Compensatory Education must submit one or all three of the following for the 2021-2022 school year: SCE program evaluations, specific campus CIP and DIP plans. Reference FASRG, Module 6 for specifics.
Review/update/train district policies and procedures per EDGAR as applicable.
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)
Review ESSER III RIPICS and Use of funds plan per six-month review cycle

For more information: Dr. Michael Davis, (903) 988-6724

Prepare for annual financial audit July 1st FY
Certified Taxable Values due from CAD(s)
Review student attendance figures as compared to prior year and budget projections
Run district estimate of state aid for next school year with certified tax roll
TEA tax information survey open – due August 31st
Register for Investment Officer training (TEC§45.209)
Set up next year’s federal programs budgets; match finance budgets to grant budget worksheet

For more information: Genny D'Souza, (903) 988-6764

July 1 - SNP Application Renewals due
July 1 - FSMC New Contracts and Renewals must be signed and executed. Signed and executed must be submitted to TDA.
School Nutrition Programs prepare for distribution:
- Media Release
- Free and Reduced Price Meal Applications
- Letter for Directly Certified Eligibility
- Letter to Households of Approval/Denial of Benefits
Registration is OPEN: for Region 7 ESC Child Nutrition Summer Workshop Aug. 1, 2

For more information: Dr. Drew Howard, (903) 988-6921

Discuss preliminary budget/budget workshops for September 1st FY
Review Truth & Taxation Handbook for Texas Comptroller’s Office with business manager
Schedule Board budget meeting(s)
*Recommend student insurance carrier
*Board discussion of property values and funding lag for July 1st FY
Approve waivers as needed
Notify ESC Field Service Agents of newly appointed/elected trustees and review associate training requirements/timelines
Register for the ESC 7 Board Summit July 14-15
Sign up for superintendent support services and board strategic services cooperative contracts

For more information: Beverly Beran, (903) 988-6910

2023-2024 Special Education Consolidated Grant Application (Federal) due July 1st for July 1st effective date (if not submitted by July 1st, effective date will be date of submittal) Due September 1
2022-2023 Nonpublic Placement Notification & Application closes July 1st for Nonpublic Residential placements by LEAs
2022-2023 SPPI-11 (Timely Initial Evaluation Child Find) and SPPI-12 (Early Childhood Transition) data collection via Child Find Collection in TSDS closes July 27
Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance. Plan now for compliance review in Spring of 2024
Residential Facilities Tracker (if applicable) closes July 20

For more information: Teresa Richard, (903) 988-6752

ECDS Prekindergarten data available to customers on July 6th
Special Education Language Acquisition (SELA) data available to customers on July 6th
PEIMS Summer re-submission due to ESC 7 on July 13th
Requests to retire Unique IDs due to TEA for PEIMS Summer Re-submission July 14th
PEIMS Summer re-submission due to TEA on July 20th
RF Tracker submission due to TEA on July 20th
Child Find submission due to TEA on July 27th
TSDS PEIMS Extended Year ready for users to complete, approve, and accept submission on July 31st

* Requires Board Action / Approval