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August 2023 Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Post most current accountability ratings and distinction designations, TAPR Report & School Report Card on website by 10th day of the school year (TEC§39.36)
  • Update AskTED (ensure Superintendent, Principal(s), and Testing Coordinator are correct)
  • Final 2023 Accountability Manual Released
  • STAAR Grades 3-8 Assessments: Performance Levels available
  • Testing Transparency (A) and (B): Posting a policy regarding student participation in any assessment mandated by 20 USC 6311 (b)(2)

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA Superintendent Resources & Guidelines
  • Review School Safety State Initiative TEA website
  • Review inclement weather and safety protocols with administrative team
  • Hold district/campus SBDM Committee elections (TEC§11.251(b))
  • Distribute/publish Notification of Parents' Rights (TEC§26.0)
  • Distribute copies of TEC§37 and local discipline policies to professional staff before start of school (TEC§37.018)
  • Review/amend Student Code of Conduct and post on website
  • Establish at least one Parent-Teacher Organization at each school (TEC§26.001(e))
  • Review sexual harassment procedures with staff and students
  • Evaluate district's decision-making and planning policies every two years (TEC§11.252(4)(d))
  • Cybersecurity training certification submission deadline August 31
  • *Hire staff in accordance with district policy & procedure (as needed)
  • Update name & contact information for each campus administrator responsible for discipline on website and in AskTED (SB 1306)

Career & Technical Education

For more information: Mark Parkerson (903) 988-6864
  • Publish Annual Public Notification of Nondiscrimination in Career Technology Education Programs

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Submit calendar through TEAL, Charter School Tracking System (CSTS) application
  • Post Charter Superintendent/CEO salary and Board Members on website
  • Utilize the All-In-One-Form to update AskTED, including all required positions

Federal and State Programs

For more information: Viki Sparks, (903) 988-6840
  • ESSA Consolidated Compliance Report for 2022-2023 due September 30
  • *Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
  • 2023-2024 ESSA Consolidated Application, due September 1, for LEAs without 12-month grant-funded employees
  • Review ESSER III RIPICS and Use of Funds plan per six-month review cycle

Finance

For more information: Dr. Michael Davis, (903) 988-6724
  • Budget Adoption for September 1st FY
    • Post 72-hour notice of meeting to discuss budget and proposed tax rate
    • *Final amendment to current year budget must be done prior to close & must be approved by the Board (August 31st FY)
    • *Hold meeting to adopt budget and proposed tax rate on or before August 31
    • Prepare final budget amendments for prior year
    • Check date for districts planning a Voter Approved Tax Rate Election (VATRE) to publish Notice of Public Meeting to Discuss Budget and Proposed Tax Rate (Texas Comptroller's Form 50-280)
    • Post on website adopted tax rate that will raise more taxes for maintenance & operations than last year's tax rate (if applicable)
    • Post on website summary of proposed budget and link to budget adopted by Board for the last 3 years
    • Publish Notice of Public Meeting to Discuss Budget & Proposed Tax Rate (Texas Comptroller's Form 50-280), if not conducting a VATRE rate (Publish at least 10 days before meeting not more than 30) - deadline August 21
  • To order a November election; a district must adopt its budget and tax rate before ordering an election – deadline August 22 (78th day before Election Day)
  • TEA Tax Information Survey (TIS) due in TEAL FSP System - report current year actual tax collections to be used near final settle-up process open – due August 31
  • I&S Bond Payments Check Date (Normally by August 15)
  • Chapter 49 (Recapture) Payment Due to TEA by August 15
  • Confirm district is meeting IDEA-B MOE, ESSA MOE, and spending by special allotment/PIC before submitting file to auditor
  • Chapter 49 districts - Total recapture payment due from districts with excess local revenue that elected to pay for attendance credit purchased in one lump-sum payment to the state (Option 3) and/or to the partner districts(s) (Option 4)

Food and Nutrition

For more information: Genny D'Souza, (903) 988-6764
  • Prepare for Distribution: 
    • Meal applications for NON-CEP schools 
    • Media Release  
    • Letter to Households on Approval/Denial of Benefits  
    • Letters for Directly Certified Eligibility  
  • Child Nutrition Summer Workshop at Region 7 ESC: August 1st & 2nd 
  • Turnip the Beet Award: 
    • Who is Eligible?
      • Summer Food Service Program (SFSP) sponsors
      • National School Lunch Program/ Seamless Summer Option (SSO) sponsors
      • Applications Due September 1, 2023
  • Submit the following to TDA at [email protected]:
    • 2023 nomination form
    • Detailed one-month menu
    • Pictures of meals and activities
    • Invoices indicating whole grain-rich and local products

School Board

For more information: Dr. Drew Howard, (903) 988-6921
  • *Hold public hearing/Adopt budget for September 1st FY
  • *Approve health insurance rates (as appropriate)
  • Plan annual teambuilding training
  • Complete Bi-annual SB 1566 (2022) (Evaluating and Improving Student Outcomes (EISO))
  • Complete Legislative Update Training
  • Update Trustees' contact information & terms on website (HB 963)
  • Schedule Trustee candidate workshops
  • *Order Trustee election & post notice for November election
  • *MOU with juvenile board for districts in counties over 125,000 by September 1 (TEC§37.010(a))
  • *Adopt Student Code of Conduct
  • *Adopt district/campus improvement plan
  • *Establish/approve Local School Health Advisory Council (SHAC) (TEC§28.004) (Note: changes per HB 1525)

School Safety

For more information: Dr. Paul Thompson (903) 988-6989
  • Review membership District Safety & Security Committee (TEC§37.109)
  • Safety & Security Committee members (new) complete Psychological First Aid training (TEC§37.108(f)(6)(C)(i))
  • Plan Safety & Security Committee meetings for each academic semester & once during the summer (TEC§37.109)
  • Review threat assessment process to ensure ready to implement (TEC§37.115)
  • Verify threat assessment team and completes threat assessment training(TEC§37.115)
  • Provide all employees, including substitutes, training in response to an emergency (TEC§37.108)
  • Review Safety and Security Agreements per Emergency Operations Plans
  • Review Traumatic Injury Response Protocol preparations TEC§38.030
  • Inventory bleeding control stations
  • Review expiration dates for bleed control kits
  • Develop annual training schedule for use of a bleeding control station:
  • School district peace officers, school resource officers, or school security personnel
  • School personnel who may be reasonably expected to use
  • Offer instruction to students enrolled at the campus in grade seven or higher
  • Verify district communications technology & infrastructure allow communication during an emergency (TEC§37.108)
  • Verify district employees, and substitutes, have classroom telephone access to allow immediate contact with district emergency services or emergency services agencies (TEC§37.108)
  • Review process for maintaining threat assessment data for reporting (TEC§37.115)
  • Develop schedule for mandatory school drills exercises (TEC§37.114)
  • Maintain/replenish Personal Protection Equipment (PPE) inventory
  • Provide updated school safety emergency contact information to ESC-7 School Safety Consultant (see contact above)

Special Education

For more information: Beverly Beran, (903) 988-6910
  • 2022-2023 State Performance Plan (SPPI) 7 & 13 submission window closes August 11
  • 2022-2023 State Performance Plan (SPPI) 11 & 12 data must be completed by July 27
  • 2023-2024 Special Education Consolidated Applicant Designation Form (ADC)(State) due August 15 (Applicable to RDSPD Fiscal Agents Only)
  • 2023-2024 Special Education Consolidated Grant Application (State) due August 15 (Applicable to RDSPD Fiscal Agents Only)
  • 2022-2023 Non-Ed Funds (Optional funds): Last day for expenditures is August 31
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard, (903) 988-6752
  • TSDS PEIMS & TSDS ready for users to load data to eDM on August 7 (2023-2024)
  • RF Tracker Data available to customers August 3 (2022-2023)
  • Child Find data available for customers August 10 (2022-2023)
  • Requests to retire Unique IDs for PEIMS Extended Year Submission due to TEA on August 25 (2022-2023)
  • PEIMS Extended Year Submission due date to ESC August 7 34th (2022-2023)
  • PEIMS Extended Year Submission due date to TEA August 31 (2022-2023)

* Requires Board Action / Approval
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