Accountability & Assessment
For more information: Crissy Haynie, (903) 988-6762- 2023 Accountability Ratings and Unmasked Reports and Data Tables released in TEAL (TEC§39.362) late September
- 2023 Accountability Ratings and Masked District and Campus Data released publicly on TEA website (txschools.gov) late September
- Accountability Appeals Registration window opens in TEAL
- 2022 ‘What If’ Ratings Published on TEA website (txschools.gov) late September
- Review school improvement training calendar and register for a session if identified for School Improvement once ratings are released
- Preliminary 2023-2024 Public Education Grant (PEG) List for 2024-2025 posted (TEC§29.201-29.205)
Administration and Leadership
For more information: Jim Moore, (903) 988-6834- Review TEA Superintendent Resources & Guidelines
- Check TASA website for registration information on leadership conferences
- Designate Title IX Coordinator
- Notify all students and employees of the name, office address, phone number of Title IX designee
- Review public information processes, procedures, and posting
- Review 504 procedures
- Identify date for renewal of teacher contracts
- Prepare Board training calendar
- Prepare report of Trustee training hours prior to November elections with postings as required (TEC§11.159) – Publicly report October Board meeting
- Recommend technology and instructional materials allotment (TIMA) selections
- *Hire staff in accordance with district policy & procedure (as needed)
- Update AskTED
Charter Specific
For more information: Jim Moore, (903) 988-6834- Bank Depository Contract due to TEA – December 1st
- Verify web posting requirements
- New Charter Schools: SC5050 requirements
- Charter School Waitlist ready for users to promote data on September 11th
- Charter School Waitlist snapshot date on September 29th
- Charter School Waitlist ready for users to complete on September 29th
- Utilize the All-In-One-Form to update AskTED
Federal and State Programs
For more information: Viki Sparks, (903) 988-6840- 2023-2024 ESSA Consolidated Application due September 1st if submitting for districts without 12-month grant funded employees
- *Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)(ESSA, 1112, 1114)
- Prepare and upload into ESSA Reports PNP Affirmations and Equitable Services worksheets for districts with participating private schools by September 30th
- Identify participation with TEA’s Substitute System of Time and Effort Reporting. This is applicable federally funded employees who work on multiple cost objectives and are on a regular, fixed schedule. TEA’s Substitute System of Time and Effort Reporting
- Submit 2022-2023 ESSA Consolidated Compliance reports through eGrants by September 30th
- Review ESSER III ARP to ensure the LEA is on track to expend the full allocation by September 30th, including the 20% set-aside for learning loss
- Ensure most current version of the ESSER Use of Funds and RIPICS plans are posted on district website
Finance
For more information: Dr. Michael Davis, (903) 988-6724- Prepare for annual financial audit September 1st FY
- Distribute tax statements
- Calculate State Aid using end-of-first-six-weeks student data
- Review student attendance figures as compared to prior year and budget projections
- Review Investment Policies (annual)
- Register for Investment Officer training (TEC§45.209)
- Access and review the LEA’s Final FIRST Ratings/Charter FIRST; Prepare working calendar to schedule the publication and public hearing
- All TRS RP reports for the entire fiscal year must be at a “Complete” status. Failure to bring your RP report to a “Complete” status by the deadline may result in incorrect annual statements for your employees
- Chapter 49 districts - District Intent/Choice Selection must be submitted by September 1st, online in the FSP System. No board approval required. The form must be submitted for your district to proceed with its tax rate adoption for the fiscal year
- *The Agreement for the Purchase of Attendance Credit (Netting Chapter 48 Funding) contract must be submitted by September 1st, If not netting, the agreement is due January 13th. Specific board meeting minutes language required. Submit online in the TEAL - FSP System
Food and Nutrition
For more information: Genny D'Souza, (903) 988-6764- Turnip the Beet Award:
- Who is Eligible?
- Summer Food Service Program (SFSP) sponsors
- National School Lunch Program/ Seamless Summer Option (SSO) sponsors
- Applications Due September 1, 2023
- Who is Eligible?
- Submit the following to TDA at [email protected]:
- 2023 nomination form
- Detailed one-month menu
- Pictures of meals and activities
- Invoices indicating whole grain-rich and local products
- September 13 - Last day to register to receive resources for the NSLP Farm Fresh Challenge
- 1st After School Care Program (ASCP) on-site monitoring due within the first 4 weeks of operation.
Perkins Formula Grant
For more information: Mark Parkerson, (903) 988-6864
- 2023-2024 SC5003 Formula Grants Consolidated Schedule (one schedule applicable to ESSA, Perkins and IDEA-B) due September 1st
- 2023-2024 Perkins Formula Grant Application due September 1st budget and performance measures
School Board
For more information: Dr. Drew Howard, (903) 988-6921- Board candidate workshop (optional)
- Train election judge(s) and clerks(s) for November election (TEC§32.113)
- Report Trustee training hours at Board meeting prior to elections
- *Adopt district/campus improvement plan
- *Approve Independent Audit Report
- Notify ESC Field Service Agents of newly appointed/elected board members and review training requirements/timelines for all trustees
School Safety
For more information: Dr. Paul Thompson (903) 988-6989- Charter Audit Reporting Tool Survey due to TxSSC by September 15th
- Each district shall adopt and implement a policy requiring integration of trauma-informed practices in each school environment. A district must include the policy in the district improvement plan required under Section 11.252 (TEC §38.036)
- The policy must address:
- increasing staff and parent awareness of trauma-informed care; and
- implementation of trauma-informed practices and care by district and campus staff; and
- available counseling options for students affected by trauma or grief
- The policy must address:
- Emergency Operations Plans & Annexes – Email with information regarding EOP documents for the 2023-2024 review cycle will be sent to superintendents
- Persistently Dangerous Schools & Criminal Incidents – Title VIII, School Choice Option – PR6200
- Available: July 28, 2023 – Due: September 29, 2023
Special Education
For more information: Beverly Beran, (903) 988-6910- 2023-2024 SC5003 Formula Grants Consolidated Schedule (one schedule applicable to ESSA, Perkins, & IDEA-B) due September 1st
- 2023-2024 Special Education Consolidated Applicant Designation Form (ADC)(Federal) due September 1st
- 2023-2024 Special Education Consolidated Grant Application (Federal) due September 1st
- 2023-2024 Nonpublic Placement Notification & Application (Required for all Nonpublic Day School & Nonpublic Residential placements by LEAs) opens in TEAL (APEX) September 1st
- 2023-2024 Nonpublic Placement Notification & Application due September 30th for continuing placements of all Nonpublic Day School & Nonpublic Residential placements by LEAs (due within 30 calendar days of ARD committee off-campus placement decision if new placement)
- 2022-2023 Non-Ed Funds (Optional funds): Final Expenditure Reimbursement Request due to ESC-7 by September 5th
- 2023-2024 Non-Ed Funds (Optional funds): Applications due to ESC-7 September 29th
- 2022-2023 Special Education Consolidated Grant Year Ends September 30th
- Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
Texas Student Data System (TSDS) / PEIMS
For more information: Teresa Richard, (903) 988-6752- Beginning of school year cumulative enrollment event file due to TEA on September 8th
- Charter School Waitlist ready for users to promote data on September 11th
- Child Find ready for users to promote data on September 11th
- Class Roster Fall ready for users to promote data on September 11th
- PEIMS Fall submission ready for users to promote data on September 11th
- RF Tracker ready for users to promote data on September 11th
- SPPI-14 ready for users to promote data on September 11th
- SELA ready for users to promote data on September 11th
- PEIMS Extended Year resubmission due date to ESC 7 - September 14th (2022-2023)
- PEIMS Extended Year resubmission due date to TEA - September 21st (2022-2023)
- PEIMS Summer data available to customers September 21st (2022-2023)
- Close of school start window on September 29th
- Charter School Waitlist snapshot date on September 29th
- Charter School Waitlist ready for users to complete on September 29th
- Class Roster Fall Snapshot date September 29th
- Class Roster Fall ready for users to complete on September 29th
* Requires Board Action / Approval