December 2023 Monthly Reminders

Accountability & Assessment

• STAAR EOC window opens
• Preliminary Accelerated Student Listing released in TEAL
• View What If reports and 2023 data tables and share when appropriate

Administration and Leadership

• Review TEA Superintendent Resources & Guidelines
• Evaluate State Compensatory Education (TEC§29.081(B-3))
• UIL dues deadline January 1st Annually to State UIL Office (CCR D10)
• Review DFBB (LEGAL & LOCAL) for non-renewals
• Implement Winter Break Maintenance and Security Protocols, including IT
• Superintendent completes Independent UT 3rd Party Survey
• *Hire staff in accordance with district policy & procedure (as needed)
• Update AskTED

Federal and State Programs

• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
• Prepare for Revised Final Expenditure Report Submission, 2022-2023 ESSA Consolidated Application, due January 2nd
• LEAs that reported 2022-2023 TIVA Program Objectives and Measurable Outcomes will need to report initial progress toward meeting those objectives and outcomes. Reporting window is October 1st – December 1st. If 2022-2023 TIVA funds were not carried into 2023-2024, the initial report will be considered the final report. Reporting occurs through the Smartsheets App

Finance

• *Approve Independent Audit Report, September 1st FY
• Review, update, and submit Attendance Projections in TEAL
• Publish Schedule C-3 from independent audit in local newspaper
• Debt Transparency Reporting (June 30th FY) December 27th
• Develop Budget Adoption Timeline
• For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific board meeting minutes language is required. Submit online in the TEAL-FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted by check date in the TEAL - FSP system online. Excess Local Review - Download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)

Food and Nutrition

• Food Service Management Company "Request for Proposal" deadline is December 31st
• USDA Foods Ordering Updates: Transitions from TX-UNPS FDP Module to WBSCM
  TDA is transitioning the following functions from the TX-UNPS Food Distribution Program (FDP) module to USDA's Web-Based Supply Chain Management (WBSCM) system to manage USDA Foods for the National School Lunch Program (NSLP) and Summer Food Service Program (SFSP):
  
  • Ordering
  • Entitlement Management
  • Receipting (for Direct Ship RAs only)
• WBSCM access determination by TDA: Access is provided to Recipient Agencies (RAs), previously known as Contracting Entities (CEs). 
  
  • For this reason, FSMC (Food Service Management Company) representatives are not provided access to WBSCM as it is considered a type of "Bank Account." 
  • Anyone who does not directly work for an RA responsible for the WBSCM account is considered a high-security risk from a systems security standpoint. From an auditing standpoint, allowing FSMCs access gives an external company the ability to spend funds in that account on the RA's behalf. This comes with a high degree of risk, requiring strong controls to oversee and manage.

School Board

• Board Training Requirements (see number 4 within the link):
• Schedule Trainings for New Board Members: OMA, PIA, Introduction to the Education Code, Local Orientation, School Safety, Cyber Security, and Human Trafficking.  
• Schedule Team Building (Team of 8) training with your Field Service Agent. The bi-annual EISO training can be paired with your team-building training if needed. 
• Schedule required Legislative Update with your Field Service Agent. 
• *Board Self-Evaluation (recommended within 45 days of the superintendent evaluation)
• *Approve waivers as needed
• Complete the board member information form after each board election and update board member information in AskTED. Click here to complete the board member information form. 

Special Education

• Substitute System of Federal Time-and-Effort Reporting (optional system): LEA Management Certification due to TEA December 1st (to be effective retroactive to July 1st of the same year. It will remain in effect for 2 years, to June 30th. If submitted after December 1st, effective on the submission date and remain in effect for 2 years). This is applicable to all federal programs.
• Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance 
• Check current year e-Grants application for Carry Over funds and Max Entitlement (Final Amount) in eGrant. Complete amendments as needed. 
• Check contact information in AskTED (TEA uses contact information for communications)

Texas Student Data System (TSDS) / PEIMS

• Request to retire Unique IDs due to TEA for PEIMS Fall first submission on December 1st
• PEIMS Fall first submission due to Region 7 on November 30th
• PEIMS Fall first submission due to TEA on December 7th
• All RF Tracker data up to this point must be promoted, validated, and fatal-free on December 8th
• TSDS PEIMS Mid-Year ready for user to complete, approve, and accept submissions on December 18th

Transportation

• Transportation Operations Report due electronically by December 1st