Accountability & Assessment
For more information: Crissy Haynie, (903) 988-6762- Review preview Class of 2023 CCMR Verifier report (May/June)
- Review final graduation rate data
- STAAR reporting windows open
- STAAR EOC testing window open
- Final accountability manual available
- 2024 Campus 3-12 Enrollment List now available for 2024 Accountability
Administration and Leadership
For more information: Jim Moore, (903) 988-6834- Review TEA Superintendent Resources & Guidelines
- Annual report to Commissioner on expulsions and AEP placements
- TEA submission: Gun-free schools report
- Review policy on benefits & holidays for non-contract staff
- Teacher/Staff Service Records annual update
- *Hire staff in accordance with district policy & procedure (as needed)
- Update AskTED
Career & Technical Education
For more information: Kimberly Harris, (903) 988-6771- Complete Comprehensive Local Needs Assessment (CLNA)
- Complete and submit Perkins Grant Applicant Designation and Certificate (ADC)
- Career Prep/Practicum Record Retention
- Review Program of Study alignment with POS 2024-2025 Refresh
- Review final FTE report for estimated funding
- Close Federal (Perkins) expenditures
- Close Local/State expenditures
- Input Industry-Based Certifications into PEIMS
- Collect and review information needed for Summer PEIMS submission
- Monitor preliminary CCMR data
- Check Graduation Codes for Students Graduating Workforce Ready
- Schedule PD with ESC CTE Staff
- Check the District Website for Non-Discrimination Statement
Charter Specific
For more information: Jim Moore, (903) 988-6834- Utilize the All-In-One-Form to update AskTED
Federal and State Programs
For more information: Viki Sparks, (903) 988-6840- Post “Intent to Apply” and allow public comment for all federally funded grants
- 2024-2025 ESSA Consolidated Application due by end of month if district has 12-month grant-funded employees
- ISDs finalize private school proportionate share for ESSA application submission if private schools participate in services
- Ongoing data collection for compliance reports
- 2023-2024 ESSA Consolidated Grant Application amendment deadline June 3rd
- Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
- Prepare a summary of 2024-2025 federal program estimated allocations and intended uses; follow public comment procedures for eliciting public comment
- Ensure the 2024-2025 Supplement, Not Supplant Methodology, or Statement of Exemption (if applicable) is completed and signed by the Superintendent before the 24-25 budget is adopted by the Board
- If the district plans to self-certify a higher micro-purchase threshold, annually, the LEA will need to:
- Determine if it still meets eligibility
- Determine which threshold fits their needs
- Create a written self-certification with justification
- Present to board for approval
- Submit ‘Self-Certification of Micro-Purchase Threshold’ form for 2024-2025 in the EDGAR Connect application in SmartSheet
- Update policies and procedures in the APM
Finance
For more information: Dr. Michael Davis, (903) 988-6724- Budget Adoption for July 1st FY
- Publish notice of public meeting to discuss budget and proposed tax rate (publish at least 10 days before meeting)
- Post 72-hour notice of meeting to discuss budget and proposed tax rate
- *Hold meeting to discuss budget and proposed tax rate
- Post 72-hour notice of meeting to discuss budget and proposed tax rate
- *Hold meeting to adopt budget and proposed tax rate
- *Final amendment to current year budget must be done prior to close and must be approved by the Board (June 30th FY)
- *Resolution or action item to Commit Fund Balance must be done prior to the close of the fiscal year and must be approved by the Board - Amount may be determined after year end
- Post proposed adopted tax rate that will raise more taxes for maintenance and operations than last year’s tax rate if applicable
- Post on school website a summary of the proposed budget and a link a link to the budget adopted by the Board of Trustees for the previous 3 years
- Calculate state aid earned using end-of-year student data - Review student attendance figures as compared to prior year & budget projections
- TEA tax information survey
- Prepare for annual financial audit
- Run district estimate of state aid for next school year with preliminary tax roll figures
- Transportation Route Service Report due July 1st
- Update all fiscal manuals: Activity Funds, Fiscal, Federal Grants, etc.
- Check Depository Contract status June 15th
- Book revenue due to or due from state based on SOF Template run using final ADA
- TEA sends email notification to applicable home districts to submit reimbursement documentation to [email protected]
- Chapter 49 districts - The fifth payment for 2022-2023 is due from a Chapter 49 district to the state (Option 3) and/or to the partner district(s) (Option 4) if your district chose the option to make seven equal payments
Food and Nutrition
For more information: Lana Anderson, (903) 988-6770 or Dameon Eaton, (903) 988-6833- Child Nutrition Program Application Agreement renewal
- Community Eligibility Program (CEP) for the Food and Nutrition Program Application deadline is June 30th
Perkins V Grant
For more information: Kimberly Harris, (903) 988-6771- Perkins ADC opens May 6, 2024
- Perkins Application Grant opens June 12, 2024 (CLNA must be complete to access)
- Perkins V Application Process Workshop - June 20, 2024
- CLNA must be submitted and approved before the Perkins ADC or Perkins Grant is accessible
School Board
For more information: Dr. Drew Howard, (903) 988-6921- Review preliminary staff compensation package
- Budget workshops for new FY
- *Recommend student insurance carrier
- *Review student and staff handbooks
- *Review and amend Student Code of Conduct
- *Adopt budget/public hearing for July 1st FY
- *Approve waivers as needed
- Notify ESC Field Service Agents of newly appointed/elected Board Members and review training requirements/timelines
School Health
For more information: Viki Sparks, (903) 988-6840- Diabetes risk assessment report due June 7th
- Hearing/Vision/Spinal status reports due June 30th
- Physical Fitness Assessment results to TEA through FitnessGram or Physical Fitness Assessment Initiative (PFAI) application due in June
- Vision, Hearing, and Spinal Screening Results due to the Texas Department of State Health Services
School Safety
For more information: Joey King, (903) 988-6792- Safety & Security Committee meets once during each academic semester & once during the summer (TEC§37.109)
- Safe and Supportive School Program (SSSP) Threat Assessment baseline data submitted to TEA through Qualtrics
- Survey opens June 1st, and is due to TEA by June 30th
Special Education
For more information: Beverly Beran, (903) 988-6910- FY23 MOE (Maintenance of Effort) Final Compliance Review released by TEA
- 2023-2024 Special Education Consolidated Grant Application (Federal) amendment deadline early June
- 2024-2025 Special Education Consolidated Grant Application (Federal) opens in May or June
- 2023-2024 Nonpublic Placement Notification & Application closes early June for Nonpublic Day School placements by LEAs
- RDSPD revised contracted must be submitted to TEA by June 1st
- 2023-2024 SC5100 Coordinated Early Intervening Services (CEIS) Data Collection Form (applicable to certain LEAs) due to TEA June 2nd
- EOY payment request email sent to applicable LEAs mid-June regarding IDEA-B Discretionary Residential Reimbursement for expenditures for eligible students from 8/1/22, or the contract start date, whichever is later, through 6/30/23 (if the LEA had submitted a mid-year request, the amount of the EOY request cannot exceed the remaining amount of the award after subtracting the mid-year payment already received)
- Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
Texas Student Data System (TSDS) / PEIMS
For more information: Teresa Richard, (903) 988-6752- Summer PEIMS due to Region 7 on June 13th
- Request to retire Unique IDs due at TEA for Summer PEIMS on June 14th
- Summer PEIMS due to TEA on June 20th
- ECDS PK submission due to Region 7 June 20th
- ECDS PK submission due to TEA June 27th
- Special Education Language Acquisition (SELA) due to Region 7 on June 20th
- Special Education Language Acquisition (SELA) due to TEA on June 27th
Transportation
For more information: Jim Moore, (903) 988-6834- Transportation Route Service Report due July 1st
* Requires Board Action / Approval