August 2024 Monthly Reminders

Career & Technical Education

• Publish Annual Public Notification of Nondiscrimination in Career Technology Education Programs: Non-Discrimination Statement
• Complete and submit Perkins Grant Applicant Designation and Certificate (ADC)
• Review Program of Study alignment with POS 2024-2025 Refresh
• Monitor CCMR data
• Schedule Professional Development with ESC CTE Staff
• Verify CTE Teacher certifications and teacher assignments (PEIMS)
• Continue working on Perkins TEAL

Charter Specific

• Update website to ensure required postings are posted
• Charter School Waitlist TSDS ready to load data to IODS August 5th
• Submit calendar through TEAL, Charter School Tracking System (CSTS) application
• Expansion information can be found at https://tea.texas.gov/texas-schools/texas-schools-charter-schools/charter-school-amendments-and-waivers
• Post Charter Superintendent/CEO salary and Board Members on website
• Utilize the All-In-One-Form to update AskTED, including all required positions

Perkins V Grant

• Complete Perkins ADC
• Complete Perkins Application Grant 

School Safety

• Review and update the EOP Basic Plan using the 2024 Template and checklist. Enter “Annual Update” in Record of Changes and Annual Review table. Ensure the EOP  includes considerations for Special Populations (TEC§37.1086) and notation of compliance with the Emergency Response Map and Walk-through in EOP (TEC§37.108)
• Develop Cybersecurity Annex for EOP using Template, Checklist, and Completion Guide
• Review membership District Safety & Security Committee (TEC§37.109)
• Safety & Security Committee members (new) complete Psychological First Aid training (TEC§37.108(f)(6)(C)(i))
• Review requirements of all Safety and Security Agreements as per Emergency Operations Plans to ensure effective dates are applicable. The memorandum of understanding (MOU) or mutual aid agreements must be submitted to TxSSC upon request (TEC §37.212(d)).
• Plan Safety & Security Committee meetings for each academic semester & once during the summer (TEC§37.109). Maintain supporting documentation. Ensure Committee members have had psychological first aid and suicide prevention training (TEC §37.108(f)(6)(C)(i)) and that those elements are in the EOP. Ensure other team duties are completed.
• Establish a Safe and Supportive School Program Team to serve each campus. Review the threat assessment process to ensure ready to implement (TEC§37.115)
  • Verify threat assessment team and complete threat assessment training (TEC§37.115)
  • Review policies and procedures for the teams (TEC§37.115)
  • Review a clear procedure for a student to report concerning behavior exhibited by another student for assessment by the SSSP team (TEC§37.115 (c)(4))
  • Review the procedure to maintain material and records of a threat assessment conducted on a student until the student’s 24th birthday (TEC§37.115(j-1))
  • Review the process on how to provide the receiving districts with a child’s disciplinary record and any threat assessment involving the child, upon transfer enrollment. (TEC§25.002 (a), TEC§25.036 (c))
  • Review process for maintaining threat assessment data for reporting (TEC§37.115)
• Provide all employees, including substitutes, training in response to an emergency (TEC§37.108)
• Ensure that each campus has a Bully Committee (Minimum Standards) and that all required positions are filled. Ensure annual student bully prevention training is completed, student bully surveys are completed, and action plans are developed from the survey results. The district must also ensure an anonymous and identifiable reporting system and tracking mechanism are in place and actively monitored.
• Review Traumatic Injury Response Protocol preparations (TEC§38.030)
  • Inventory bleeding control stations
  • Review expiration dates for bleed control kits
  • Develop an annual training schedule for the use of bleeding control station:
    • School district peace office, school resource officers, or school security personnel
    • School personnel who may be reasonably expected to use
    • Offer instruction to students enrolled at the campus in grade seven or higher
• Verify district communications technology & infrastructure allow communication during an emergency (TEC§37.108)
• Verify district employees, and substitutes, have classroom telephone access to allow immediate contact with district emergency services or emergency services agencies (TEC§37.108)
• Develop schedule for mandatory school drills exercises (TEC§37.114)
  • Fire Drills: required 2 per semester if no guidance is provided by your local fire marshall (TEC§37.114)
  • Secure Drill: 1 per school year
  • Lockdown Drill: 2 per school year (one per semester)
  • Evacuation Drill: 1 per school year
  • Shelter-in-Place Drill (for either Severe Weather or Hazmat): 1 per school year
• Maintain/replenish Personal Protection Equipment (PPE) inventory
• Ensure that the LEA Superintendent or designee attends the semi-annual school safety sheriff meeting.
• Ensure that the semi-annual safety standard maintenance checklist (REF: Chapter 61: Commissioner’s Rules §61.1031(d)(3)) is complete
  • Examples of items on the maintenance checklist:
    • Maintenance records. 
    • Testing of communications infrastructure. 
    • Testing of LE and emergency responder radios. 
    • Proper function of facility components:
      • Exterior doors 
      • Locking mechanisms on ground‐level windows
      • Perimeter barriers and related gates
      • SPAT (Silent Panic Alert Technology)
      • Dialing 9‐1‐1 from phone systems
      • Exterior master key boxes and keys
  • Certify LEA is fully compliant with Chapter 61. Commissioner’s Rules Concerning School Facilities.
• Ensure weekly door logs are being maintained.
• Conduct a monthly inspection to verify the automated external defibrillator (AED) is placed at its designated location, reasonably appears to be ready for use, and does not reasonably appear to be damaged in a manner that could prevent operation. (THSC§779.003)
• Ensure certain individuals have been fingerprinted for a national criminal history records review and other individuals have a name-based criminal history record information review (See TAA, November 2, 2023). In addition, superintendents & chief operating officers of open-enrollment charter schools are required to certify annually that the district or charter school has complied with (TEC§22.085)
• Distribute Keep‘em Safe TX information regarding the safe storage of firearms to the parent/guardian of each student enrolled in the district or school (TEC§37.222)
• Provide updated school safety emergency contact information to ESC-7 School Safety Consultant (see contact above)

Texas Student Data System (TSDS) / PEIMS

• RF Tracker Data available to customers August 1, 2024
• Child Find data available for customers August 8, 2024
• Requests to retire Unique IDs for PEIMS Extended Year Submission due to TEA on August 23, 2024
• PEIMS Extended Year Submission due to Region 7 August 22, 2024
• PEIMS Extended Year Submission due to TEA August 29, 2024
• TSDS (All Submissions & Core Collections) ready to load data to IODS on August 5th
• ECDS - KG: TSDS ready to load data to IODS on August 5th
• ECDS - PK: TSDS ready to load data to IODS on August 5th
• RTF Collection: TSDS ready to load data to IODS on August 5th
• PEIMS Fall Submission: TSDS PEIMS ready to load data to IODS on August 5th
• SPPI-14 Collection: TSDS ready to load data to IODS on August 5th
• Class Roster Collection: TSDS ready to load data to IODS on August 5th
• SELA: TSDS ready to load data to IODS on August 5th
• Charter School Waitlist: TSDS ready to load data to IODS on August 5th
• Child Find Collection: TSDS ready to load data to IODS on August 5th