September 2024 Reminders

Accountability & Assessment

• Share assessment results with board by September 30th 
• Accountability Appeals deadline

Administration and Leadership

• Review TEA Superintendent Resources & Guidance
• Designate Appropriate Coordinators per code (i.e. Title IX, Migrant, Homeless, Sexual Harassment, 504, etc.)
• Notify all students and employees of the name, office address, and phone number of Title IX designee
• Review public information processes, procedures, and posting.
• Review 504 procedures
• Identify date for renewal of teacher contracts
• Prepare Board training calendar
• Prepare report of Trustee training hours prior to November elections with postings as required (TEC§11.159) – Publicly report October meeting
• Recommend technology and instructional materials allotment (TIMA) selections
• The 2025-2026 application cycle for innovative courses closes on September 13, 2024. The complete innovative course application timeline is available on the TEA innovation course website.
• Update AskTED

Federal and State Programs

• 2024-2025 ESSA Consolidated Application due September 3rd if submitting for districts without 12-month grant-funded employees
• *Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251)(ESSA, 1112, 1114)
• Prepare & upload in ESSA Smartsheets PNP Affirmations & Equitable Services worksheets for districts participating private schools on September 30th 
• Identify participation with TEA’s Substitute System of Time and Effort Reporting. This is applicable to federally funded employees who work on multiple cost objectives and are on a regular, fixed schedule. TEA’s Substitute System of Time and Effort Reporting
• Submit 2023-2024 ESSA Consolidated Compliance reports through eGrants by September 30th 
• Review ESSER III ARP to ensure the LEA is on track to expend the full allocation by September 30th, including the 20% set aside for learning loss
• Deadline to sign contracts for any ESSER contracted service to be provided during the liquidation extension period.

Finance

• Prepare for annual financial audit on September 1st FY
• Distribute tax statements
• Calculate State Aid using end-of-first-six-weeks student data
• Review student attendance figures as compared to prior year and budget projections
• Review Investment Policies (annual)
• Register for Investment Officer training (TEC§45.209) 
• Access and review the LEA’s Final FIRST Ratings/Charter FIRST; Prepare working calendar to schedule the publication and public hearing
• All TRS RP reports for the entire fiscal year must be at a “Complete” status. Failure to bring your RP report to a “Complete” status by the deadline may result in incorrect annual statements for your employees
• Chapter 49 districts - District Intent/Choice Selection must be submitted by September 1st online in the FSP System. No board approval required. The form must be submitted for your district to proceed with its tax rate adoption for the fiscal year
• *The Agreement for the Purchase of Attendance Credit (Netting Chapter 48 Funding) contract must be submitted by September 1st, If not netting, the agreement is due January 13th. Specific board meeting minutes language required. Submit online in the TEAL - FSP System

Migrant

• 2024-2025 ES

School Board

• Board candidate workshop (optional)
• Ensure election judge(s) and clerks(s) are trained for November election (TEC§32.113)
• Report Trustee training hours at Board meeting prior to elections
• *Adopt district/campus improvement plan
• *Approve Independent Audit Report