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November 2024 Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Prepare school improvement intervention submission, if applicable
  • Possible TAPR released, Statute requires that each district’s Board hold a public hearing to discuss the district’s annual report within 90 calendar days of receiving the PDF TAPR. Winter breaks do not count towards the 90 days. Within two weeks following the public meeting, each district must widely publish its annual report, including posting it on the district website and other public places. (TEAs Requirement for Posting of Performance FAQ)

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA Superintendent Resources & Guidance
  • Innovative Course Approval Process (TAC§74.27)
  • Receive Texas Academic Performance Report (TAPR) (public hearing on annual report required within 90 days of receipt)
  • Review next school year’s high school course offering and process (TAC§74.12) 
  • Prepare Annual Finger Printing Certificate and Statement of Compliance (TEC§22.081)
  • Update AskTED

Career & Technical Education

For more information: Kimberly Harris (903) 988-6771
  • Review Goals: District (DIP) and Campus Improvement Plans (CIP), CLNA and Perkins (if applicable)
  • Review and compare the second six weeks principals and superintendent FTE report to in-house FTE report 
  • Review department expenditures to date
  • Review Compliance for Career Prep  General, Career Prep, and/or Practicum Training Plans
  • Review PEIMS for Course Codes (Service IDs), contact hours, credit, etc. (TSDS / SAAH)

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794
  • The application window is OPEN NOW. The application deadline for this cohort is October 30th.  Courses start November 1st. https://impactetx.esc7.net/

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Bank Depository Contract due to TEA on December 1st
  • Prepare for annual governance reporting. Forms are usually available in September, charter holders must submit governance reporting forms yearly. Refer to the TEA Charter School Governance website for the timeline to submit governance reporting information. See proposed TAC §100.1015
  • Charter Schools: 2024-2025 SC5050 form (optional) for Significant Expansion due to TEA via eGrants by November 1st (to request additional ESSA and/or IDEA-B funding to be received with 2024-2025 final amounts, based on significant expansion)
    • May need to reach out to TEA to have this opened
  • Charter School Waitlist data available to customers on November 8th 
  • Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Kerri Brice, (903) 988-6719
  • All LEAs receiving Title I, Part A dollars must complete and submit the Comparability Assurance Document. Non-exempt LEAs must also complete and submit the Comparability Computation Form. Both forms can be found on TEA’s webpage referenced below and both are due on November 15, 2024.TEA Comparability Webpage
  • Title V, Part B Rural and Low-Income School Program Grant Application due November 15, 2024 in eGrants
  • Program Monitoring Validations will begin and be on-going in November for selected districts (T1PA, T1PC, T2PA, T4PA, T1-D2, PNP)
  • Continue consultation meetings with private schools (Not Applicable to Charters)
  • Review/implement district/campus improvement plans in accordance with the district planning process (TEC§11.251) (ESSA§1112, 1114)
  • LEAs that received Title IV, Part A funds must complete the five reports in the Title IV Special Data Collection Application of SmartSheet. These five reports span the 22-23, 23-24, and 24-25 school years and the LEA will need to complete each accordingly
  • USDE ESSER Reporting Application in SmartSheet is now open for the Schools and CROSSACT reports only (Phase I). These two reports in Phase I will be due by January 15, 2025. Phase II (individual ESSER budget reports) will open on November 1, 2024 and will be due by March 15, 2025.
  • ESSER III Liquidation Extension Request due to TEA. Allows some expenses to be paid with ESSER funds through February 2026
  • For districts with a delinquent and/or neglected facility, the SC9000- Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent will open at the end of October in eGrants and will be due in early December.

Finance

For more information: Dr. Michael Davis, (903) 988-6724

  • Review student attendance figures as compared to prior year and budget projections

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

  • Child Nutrition Verification process completion deadline is November 15th
  • Verification Report Jot Form due to TDA November 26th

Perkins V Grant

For more information: Kimberly Harris (903) 988-6771

  • Advisory meeting for Perkins V scheduled
  • Review Perkins V goals along with CLNA

School Board

For more information: Dr. Sedric Clark, (903) 988-6933
  • November Elections (BBB Legal) (TEC§3.004-3.005)
    • *Canvass Trustee election results (TEC§67.003A)
    • *Reorganize Board of Trustees (TEC§11.061C)
    • Schedule all required New Trustee trainings
    • Update AskTED with changes in Board membership
    • Train new Trustees on the superintendent evaluation instrument and process (BBD Legal)
    • Statement of Office and Oath of Office for all new Trustees
  • Approve Annual Independent Audit for July 1st FY
  • *Board approved annual audit for July 1st FY due to TEA no later than November 27th 
  • Prepare Board Training Report (Military Districts Only) 
  • *Final FIRST Rating/Charter FIRST released. Hold public hearings within two months 
  • Review investment policy (Gov’t Code 2256.005(e)) 
  • Approve investment policy revisions as needed (Gov’t Code 2256.005(e))

School Safety

For more information: Adrian Knight (903) 988-6845
  • Deadline for submitting EOP Basic Plan and Cybersecurity Annex - October 23rd
  • Login to Sentinel regularly to check for updates from TEA and IDA notifications
  • Ensure a Safety and Security Committee Meeting has occurred or is scheduled during the fall semester
  • Ensure there is an SSSP Team representing each campus, all required positions are filled, and all team members are trained in conducting Behavioral Threat Assessment.
  • ISD Police Department should ensure all officers have met the TCOLE Training hours requirements
  • Ensure the bi-annual safety standard maintenance checklist is completed (located in Sentinel and will be checked during a DVA)
  • Ensure that the LEA Superintendent or Designee attends the semi-annual school safety sheriff's meeting
  • Reminder of the 60-day deadline to submit a corrective action after an IDA finding
  • Corrective Action Plans for IDA Findings must be submitted within 60 days of the finding

Special Education

For more information: Beverly Beran (903) 988-6910
  • Budget, Finance & Purchasing:
    • IDEA-B Maintenance of Effort (MOE) (State and Federal requirement)
      • Prepare the last FY IDEA-B Final and Revised expenditure reports
      • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
    • Non-Educational Community-Based Funds (optional fund source)
      • Submit applications for NECB funds, as needed
    • School Health and Related Services (SHARS)
    • Special Education Consolidated Grant (Federal)
      • Anticipate 23-24 Carryover and Entitlements for 2024-2025 budget planning
  • Data, Monitoring & Compliance:

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard (903) 988-6752
  • Charter School Waitlist: Data available to customers on November 8th 
  • ECDS-KG: Ready for users to complete on November 11th 

Transportation

For more information: Jim Moore, (903) 988-6834
  • Transportation Operations Report due December 1st

* Requires Board Action / Approval
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