Monthly Reminders

For more information: Crissy Haynie, (903) 988-6762

Final list of campuses identified under Public Education Grant (PEG) criteria for 2025-2026 school year
Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR
School Report Card released (send home within six weeks)
Federal Report Card released (distribute to campuses, parents, and the public)
STAAR EOC window opens
Preliminary Accelerated Student Listing released in TEAL

For more information: Jim Moore, (903) 988-6834

For more information: Kimberly Harris (903) 988-6771

Review and compare the third six weeks principals and superintendent FTE report to in-house report
Prepare for CTE Month in February
Review career prep and practicum training plans – job changes, new training plans

For more information: Kevin Blain, (903) 988-6794

For more information: Jim Moore, (903) 988-6834

Charter holder must file audit report disclosing all management company loans
Prepare for annual governance reporting. Forms are usually available in September, charter holders must submit governance reporting forms yearly. Refer to the TEA Charter School Governance website for the timeline to submit governance reporting information. See proposed TAC §100.1015
Utilize the All-In-One-Form to update AskTED

For more information: Kerri Brice, (903) 988-6719

Substitute System of Federal Time-and-Effort Reporting (optional system): LEA Management Certification due to TEA December 1st (to be effective retroactive to July 1st of the same year will remain in effect for one year, to June 30th. If submitted after December 1st, effective on the date of submission and remain in effect for one year). This applies to all federal programs
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
Districts selected for Program Monitoring Validations must have documentation uploaded into SmartSheet by December 13th by 5:00 pm
LEAs that received Title IV, Part A funds must complete the five reports in the Title IV Special Data Collection Application of SmartSheet. These five reports span the 22-23, 23-24, and 24-25 school years and the LEA will need to complete each accordingly
2023-2024 ESSA Consolidated Grant Federal Final and Revised Final Expenditures report due December 29th
ESSER III Final and Revised Final Expenditure report due December 29th
LEAs with a neglected or delinquent facility must submit the SC9000 by December 6, 2024, in eGrants under Special Collections.

For more information: Dr. Michael Davis, (903) 988-6724

*Approve Independent Audit Report, September 1st FY
Review, update, and submit Attendance Projections in TEAL
Publish Schedule C-3 from independent audit in local newspaper
Debt Transparency Reporting (June 30th FY) December 27th
Develop Budget Adoption Timeline
For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific board meeting minutes language is required. Submit online in the TEAL - FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted by check date in the TEAL - FSP system online. https://tea.texas.gov/Finance_and_Grants/State_Funding/Excess_Local_Revenue/ Download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)

For more information: Christie Lammers, (903) 988-6879

Food Service Management Company Request for Proposal for new contracts deadline is December 1st

For more information: Tara Evers (903) 988-6983

Send any new Family Surveys to Marisol Mancha for review and identification of Migratory Students.

For more information: Tara Evers (903) 988-6771

For more information: Dr. Sedric Clark, (903) 988-6933

For more information: Sherri Wright (903) 988-6809

Report to Department of State Health Services the immunization status of the kindergarten and 7th graders deadline December 13th

For more information: Beverly Beran (903) 988-6910

2023-2024 Special Education Consolidated Grant Application State (IDEA-C ECI, State Deaf) Final and Revised Final Expenditure Reports due December 2nd
2023-2024 Special Education Consolidated Grant Federal (IDEA-B Formula, IDEA-B Preschool, IDEA-B Discretionary Deaf) Final and Revised Final Expenditures report due December 29th
- Check eGrants for Carry Over Funds
- Check IDEA-B Maximum Entitlement in eGrants
- Conduct a final calculation for Prop Share
- Review CCEIS/CEIS-SC5100 processes
Time & Effort/Substitute System of Time and Effort (optional system): LEA Management Certification due to TEA December 1st (to be effective retroactive to July 1st of the same year. Will remain in effect for one year, to June 30th. If submitted after December 1st, effective on date of submission and remain in effect for one year). This is applicable to all federal programs
Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
SHARS RMTS
- Q2 participant list CLOSES 12/13/24
- Q1 RMTS ENDS 12/31/24
Begin efficacy analysis of contracted vs. LEA staff
Develop and submit CAP for SPPI 11, 12, & 13, if applicable DUE 12/20/24
Strategic Support Plan (if applicable) DUE 12/20/24

For more information: Teresa Richard (903) 988-6752

PEIMS Fall Submission: First submission due to Region 7 on December 5th
PEIMS Fall Submission: Requests to retire unique IDs due to TEA on December 6th
PEIMS Fall Submission: First submission due to TEA on December 12th
RFT Collection: All RF Tracker data up to this point must be promoted, validated, and fatal free on December 13th
TSDS PEIMS Mid-Year ready for users to complete, approve, and accept submissions on December 16th

For more information: Jim Moore, (903) 988-6834

* Requires Board Action / Approval