Monthly Reminders

Monthly Reminders

Accountability & Assessment

For more information: Crissy Haynie, (903) 988-6762
  • Notification to parents of eligibility for Public Education Grants by February 1st (TEC§29.204(b)) 
  • Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR
  • Notification of Federal Report Card to schools, families, and students
  • Early and Preliminary reports for December STAAR EOC administration
  • Data correction window for December STAAR EOC administration
  • Notify Cambium of students who will use paper STAAR tests for the Spring administration

Administration and Leadership

For more information: Jim Moore, (903) 988-6834
  • Review TEA Superintendent Resources & Guidance
  • Review calendar development process 
  • Review Staff Non-renewals 
  • Ensure School Report Card is included with first semester report card (TEC§39.305) 
  • Update AskTED 

Career & Technical Education

For more information: Kimberly Harris (903) 988-6771
  • Review activities for CTE month – February
  • Resolve 2nd-semester schedule changes
  • Review WBL student training agreements and required Fall semester site visits

Certification (Teacher)

For more information: Kevin Blain, (903) 988-6794
  • Winter application window is now open.  Courses begin Feb. 3rd.
  • www.impactetx.net
  • Reminder to check your DOI teachers.

Charter Specific

For more information: Jim Moore, (903) 988-6834
  • Expansion information can be found at here
  • Charter Schools: 2024-2025 SC5050 form (optional) for Significant Expansion due to TEA (final deadline) January 31st (to request additional ESSA and/or IDEAB funding to be received in with 2025-2026 planning amounts based on significant expansion experienced in 2022-2023)
    • May need to reach out to TEA to have this opened
  • Utilize the All-In-One-Form to update AskTED

Federal and State Programs

For more information: Kerri Brice, (903) 988-6719
  • Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
  • Ongoing consultations with PNPs participating in federal program equitable services (ISDs only)
  • Phase I of USDE ESSER Reporting is due on January 15th in SmartSheet
  • Collect time and effort documentation from fall semester
  • Disseminate the state, LEA, and campus-level report cards to 1) all LEA campuses, 2) parents of all enrolled students, and 3) the general public via widely available public means, such as posting on the internet, distribution to the media, or distribution through public agencies
  • Hold the second formative review of DIP and CIPs with required stakeholders
  • Ensure federal funds have been expended according to plans (Best practice: 50% expended by January)
  • Ensure at least one drawdown of each federal fund by January 31st (Best practice: monthly)

Finance

For more information: Dr. Michael Davis, (903) 988-6724

  • Annual Audit Report due to TEA no later than January 28th – September 1st FY
  • Review student attendance figures as compared to prior year and budget projections 
  • W2s, 1095-C, and 1099 distributed 
  • Match the previous year audit report to PEIMS Mid-Year submission 
  • Impact Aid Application deadline January 31st (if applicable)
  • For Chapter 49 districts - The Agreement for the Purchase of Attendance Credit contract, if not netting, verify date. Specific board meeting minutes language required. Submit online in the TEAL - FSP System. CAD Cost, District Partner Data, Tuition & Payment Options must be submitted (check date) in the TEAL - FSP system online. https://tea.texas.gov/Finance_and_Grants/State_Funding/Excess_Local_Revenue/ Download and review the Options and Procedures for Local Revenue in Excess of Entitlement (manual)

Food & Nutrition

For more information: Christie Lammers, (903) 988-6879

  • Child Nutrition Texas Summer Mandate deadline is January 31st
  • Food Service Management Contract Review Form to completed once per semester

Migrant

For more information: Tara Evers (903) 988-6983

  • Due to the holiday break, migratory families may move from or to your district for agriculture or fishing work.  
  • Send your Family Surveys to the ESC (Marisol Mancha) to see if students can qualify for MEP services. 

Perkins V Grant

For more information: Tara Evers (903) 988-6771

  • Perkins Reallocation for NON-SSA members will be posted in December. Perkins amendments may be required. For districts that are part of an SSA, no action is necessary. 

School Board

For more information: Dr. Sedric Clark, (903) 988-6933
  • *Superintendent’s evaluation and contract 
  • *Approve Annual Independent Audit Report for September 1st FY 
  • *Board approved Annual Independent Audit Report (AFR) due to TEA no later than January 28th for LEAs with September 1st FY 
  • *Approve Auditor for next FY (TEC§11.170) 

School Safety

For more information: Adrian Knight, (903) 988-6933

  • Safety & Security Committee meets once during each academic semester and once during the summer (TEC§37.109)
  • Ensure there is an SSSP Team representing each campus, all required positions are filled, and all team members are trained in conducting Behavioral Threat Assessment. Meet as needed with Behavioral Threat Assessment Reports. Safety & Security Committee meets once during each academic semester and once during the summer (TEC§37.109) 
  • If it was not completed in the fall semester, ensure that each campus has a Bullying Committee and that all required positions are filled. Ensure annual student bully prevention training is complete, student bully surveys are completed, and action plans are developed from the survey results  
  • Ensure that the semi-annual safety standard maintenance checklist is completed.
  • Ensure that the LEA Superintendent or designee attends the semi-annual school safety sheriff meeting.
  • Ensure weekly door logs are being maintained. 
  • Distribute Keep ‘em Safe TX information regarding the safe storage of firearms to the parent/guardian of each student enrolled in the district or school (TEC§37.222).
  • Conduct a monthly inspection to verify the automated external defibrillator is placed at its designated location, reasonably appears to be ready for use, and does not reasonably appear to be damaged in a manner that could prevent operation (THSC§779.003)
  • Conduct and document mandatory Drills: TxSSC Drill Requirements.
  • LEA superintendents receive the FY 2023 School Safety Allotment Data Collection Survey in January and due February.
  • Plan Safety and Security Committee meetings for each academic semester and once during the summer (TEC§37.109)

Special Education

For more information: Beverly Beran (903) 988-6910
  • Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance 

Texas Student Data System (TSDS) / PEIMS

For more information: Teresa Richard (903) 988-6752
  • PEIMS Fall Submission: First Submission due to Region 7 ESC on January 9th
  • PEIMS Fall Submission: Request to retire unique IDs due at TEA for PEIMS Fall Resubmission on January 10th 
  • PEIMS Fall Submission: First Submission due to TEA on January 16th 
    • Rescheduled by TEA due to EdFi issues 
  • All RFT data up to this date must be promoted & validated on January 17th
    • Rescheduled by TEA due to EdFi issues 
  • PEIMS Fall Submission: Resubmission due to Region 7 on January 23rd 
  • PEIMS Fall Submission: Resubmission due to TEA on January 30th
    • Rescheduled by TEA due to EdFi issues  
  • PEIMS Mid-Year Submission: First submission due to Region 7 ESC on January 16th 
  • PEIMS Mid-Year Submission: First submission due to TEA on January 23rd 
  • ECDS-KG: Kindergarten submission due to Region 7 ESC on January 23rd
  • ECDS-KG: Kindergarten submission due to TEA on January 30th

* Requires Board Action / Approval
Published