Monthly Reminders

For more information: Crissy Haynie, (903) 988-6762

Notification to parents of eligibility for Public Education Grants (PEG) by February 1st (TEC§29.204(b))
Ensure Federal Report Card and School Report Card have been released and distributed (TEAs Requirement for Posting of Performance FAQ)
Hold Public Hearing of district’s annual report (TAPR) within 90 calendar days of receiving the PDF TAPR
TELPAS window opens

For more information: Jim Moore, (903) 988-6834

Review TEA Superintendent Resources & Guidance and Region 7 ESC Superintendent Resources
Develop next year’s school calendar
Review the Valedictorian & Salutatorian selection process and class rank process
Update Region 7 ESC Commitment and Contract Approvers (as needed)
Update AskTED

For more information: Kimberly Harris (903) 988-6771

For more information: Kevin Blain, (903) 988-6794

For more information: Jim Moore, (903) 988-6834

Expansion information can be found at https://tea.texas.gov/texas-schools/texas-schools-charter-schools/charter-school-amendments-and-waivers
Utilize the All-In-One-Form to update AskTED

For more information: Kerri Brice, (903) 988-6719

Begin budget calendar and budget process for 2025-2026
Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
Begin planning for and conducting the required meetings (minimum of two) for the Comprehensive Needs Assessment (CNA) to prepare for the 2025-2026 school year.
Ongoing consultations with PNPs participating in federal program equitable services (ISDs only)
2024-2025 ESSA Consolidated Grant Application, RLIS: Review Final Entitlements & Carryover (if applicable) & adjust local records
Determine if an amendment to grant application is needed

For more information: Dr. Michael Davis, (903) 988-6724

*Begin bid for depository contract (due June 15th)/check status for extension (ISD only)
Calculate State Aid using end of fourth six weeks’ student data
Establish scope and details of financial audit
Calculate enrollment projections
Review student attendance figures as compared to prior year and budget projections
Review Comptroller’s Preliminary CPTD Values - Start appeal/protest if necessary (most delinquent tax firms will advise if protest is beneficial). Check deadline for school districts to file petitions protesting the preliminary findings
Update SOF Template w/ current ADA and Preliminary 2022 CPTD Values (T Values) – compare results to original revenue projections and make budget adjustments as needed
Begin budget calendar and budget process
Debt Transparency Reporting posted on website or submitted by Comptroller for August 31st FYE districts - February 27th
Bonded Debt Payments-from I & S Fund
Eminent Domain Reporting: Public and private entities authorized by the State under a general/special law to exercise the power of eminent domain must use the Comptroller’s reporting form to submit an updated report to the Comptroller’s office by February 1st of each year
Chapter 49 districts – February 15th - For districts selecting the monthly payment option, first recapture payment

For more information: Christie Lammers, (903) 988-6879

Onsite Monitoring to be completed for schools with more than one site by February 1st
Food Service Management Company renewal documents submitted to TDA for approval by February 14th

For more information: Tara Evers (903) 988-6983

Semester grades are being requested by Marisol Mancha for entry into the TxNGS system.
Continue to send us the family surveys of new students for Identification and Recruitment.

For more information: Kimberly Harris (903) 988-6771

For more information: Dr. Sedric Clark, (903) 988-6933

For more information: Adrian Knight, (903) 988-6933

LEAs complete the FY 2023 School Safety Allotment Data Collection Survey (Due February)

For more information: Beverly Beran (903) 988-6910

Begin budget process for 2025-2026
2024-2025 Special Education Consolidated Grant Application (Federal): Review Final Entitlements & Carryover (if applicable) & adjust local records
Determine if an amendment to grant application is needed
Determine eligibility for 2024-2025 MOE (Maintenance of Effort) Voluntary Reduction, submit amendment if eligibility changed
Review revised 2024-2025 proportionate share amount to be spent on parentally placed private school children with disabilities (N/A to any charter school; N/A to ISDs with no private school/home schools within their geographical boundaries)
Mid-Year Payment Request email sent to applicable LEAs early February regarding IDEA-B Discretionary Residential Reimbursement (Optional fund source) for expenditures for eligible students from August 1, 2024, or the contract start date, whichever is later, through January 31, 2025
Monitor special education expenditures from the general fund to ensure on track for MOE (Maintenance of Effort) compliance
VI and Deaf-Blind Child Count (including 504) - Superintendent Verification DUE 2/17/25
Follow established Time & Effort/Substitute System of Time and Effort reporting procedures

For more information: Steve Vaughn (903) 988-6922 or Tim O'Sullivan (903) 988-6958

USAC opens the FCC Form 471 filing window on Wednesday, January 15. Please see below for important filing deadlines. Remember that in general, these deadlines cannot be changed, and missing one may result in your request being unfunded for the year.
FCC Form 470 (Requesting bids on new products or services).
As there is a minimum 28-day period for bids to be available to vendors, you must file your 470 by 11:59 pm EST on Wednesday, February 26th.
FCC Form 471 (Requesting funding for products and services, to be completed each year, even if in a multi-year contract).
The last date to file a 471 is Wednesday, March 26th at 11:59 pm EST.

For more information: Melissa Smith (903) 988-6795 or Mechelle Carpenter (903) 988-6839

Important updates below due to TEA's extension on certain submissions.

* Requires Board Action / Approval