Monthly Reminders

Accountability & Assessment

• Review preview Class of 2025 CCMR Verifier report (May/June)

Administration and Leadership

• Review TEA Superintendent Resources & Guidance
• Establish and post summer Central Office hours 
• Review, set, and communicate credit by examination dates 
• Evaluate district’s decision-making and planning policies procedures every two years (TEC§11.252(d)) 
• Principal surveys to evaluate educator preparation programs open for principals or their designees
• Update AskTED

Federal and State Programs

• TEA posts ESSA LEA MOE Compliance Reports in GFFC Reports and Data Collections
• Complete summative evaluations for Federal Programs and State Comp Ed
• Continue budget process
• Review current year ESSA Consolidated application to determine if an amendment is needed. (Last day to amend ESSA application is June 3, 2025.)
• Parent Engagement review processes for Title I, Part A required activities: PFE Evaluation, District and Campus Written PFE policies and School-Parent Compacts
• Update AskTED to reflect any campus changes
• Districts begin outreach to private schools for ESSA equitable services participation in 2025-2026
• Evaluate current year PNP equitable services with input from private school officials
• Review/implement district/campus improvement plans in accordance with district planning process (TEC§11.251) (ESSA§1112, 1114)
• 2025-2026 SC5003 Formula Grants Consolidated Schedule opens (one schedule applicable to ESSA, Perkins, & IDEA-B)
• 2025-2026 ESSA Entitlement planning amounts become available
• Ensure that time and effort documentation is collected for the second semester after school has ended for the year

Finance

For more information: Dr. Michael Davis, (903) 988-6724

• Review student attendance figures as compared to prior year and budget projections 
• Check Region 7 ESC eAgreement system to select all services for upcoming year
• Recapture payment due for districts selecting the monthly payment option
• Indirect Cost Rate Certification due in TEAL GFFC
• If July 1st FY, hold board discussion of property values and funding prior to budget adoption to comply with School FIRST Indicator – recommend including an agenda item to document discussion was held
• Bank Depository Bid and/or Extension to Contract; determine if contract can be extended (only 3 two-year extensions are allowed) or if bids/proposals will be solicited; contact the Depository Bank to determine if they are offering an extension to the contract; may be exempt if addressed in your DOI Plan; (https://tea.texas.gov/finance-and-grants/financial-compliance/depository-contracts-for-school-districts)for TEA guidance & required forms
• Sales Tax Report for student activity fund raisers and other sales due - see here for more information https://comptroller.texas.gov/taxes/publications/94-183.php
• Submit request for Additional State Aid for Ad Valorem Tax Credit each year for which the tax credit is due (Chapter 313), if applicable
• Submit tax information for Tax Increment Reinvestment Zones (Chapter 311), if applicable
• Print and review TEA SOF and Payment Ledgers for Current and Prior school years
• Collect and review time and effort certifications each month for staff required to complete Periodic Activity Report - Finance should post adjusting journal entries (as appropriate)
• Chapter 49 districts - TEA notifies delinquent districts in recapture payments for a prior year as the result of updates to Cost of Recapture Report made at final settle-up of the balance due. Check date balance due must be paid by. For districts selecting monthly payment option, the fourth payment is due from districts with excess local revenue to the state (Option 3) and/or to the partner district(s) for districts exercising Option 4. Balances are due for recapture payments owed by districts for a prior year based on notices provided to districts on May 1st. Balances are due for recapture payments owed by districts with local revenue in excess of entitlement for the current year based on the notices provided to districts on May 15th

Migrant - Title I, Part C

For more information: Tara Evers, (903) 988-6983

• Complete and return PFS forms as applicable
• Join us May 12, 2025 for Title I, C-CNA Zoom

School Board

• May Elections (BBB Legal) (TEC§3.004-3.005)
  
  • *Canvass Trustee election results (TEC§67.003A) 
  • *Reorganize Board of Trustees (TEC§11.061C) 
  • Local orientation for new Trustees
  • Update AskTED with changes in Board membership
  • Train new Trustees in the superintendent evaluation instrument and process
  • Statement of Office and Oath of Office for all new Trustees 
• *Review/amend Student Code of Conduct (TEC§37.105) 
• Discuss preliminary budget/budget workshops 
• *Board discussion of property values and funding lag for July 1st FY